Virtual meetings are the new norm in public engagement. Whether you would like to present at an online public live event or join a development proposal project group meeting, Microsoft Teams is our tool of choice for virtual meetings. The information below will show you how to join a project group by using the Teams desktop application in conjunction with a non-Microsoft email account e.g. Gmail, Shaw account.
Note: you'll have to be signed in to your City of White Rock (Guest) account in order to present in a Teams meeting. The first step is to ensure you are using a suitable computing device. Follow this link to check if your system meets the Microsoft Teams desktop app system requirements.
- You will receive an email invitation to join the newly formed team.
![Teams-join-group-1](/ImageRepository/Document?documentId=6077)
- In the email, you will see the name and description of the team, and a link to join the team. Click Open Microsoft Teams.
![Teams-join-group-2](/ImageRepository/Document?documentId=6078)
- Select Open Microsoft Teams.
If you have not used Teams before, select Download the Windows app option. Follow the directions to create a Teams account using a Microsoft email account or other email (e.g. Gmail) account.![Teams-join-group-3](/ImageRepository/Document?documentId=6079)
- When you sign in to Teams, select the City of White Rock (Guest) account and Continue.
![Teams-join-group-4](/ImageRepository/Document?documentId=6080)
- Congratulations! You have successfully signed into the project group using your City of White Rock (Guest) account.
![Teams-join-group-5](/ImageRepository/Document?documentId=6081)
Switch Between Organizations in Microsoft Teams App
If you are already using Teams in your organization, switch to the City of White Rock Teams (Guest) account before joining a meeting or a live event:
- Click on your avatar or initials icon.
- Select Accounts & orgs from the drop-down menu.
![Teams-join-group-6](/ImageRepository/Document?documentId=6082)
- Choose the name of the organization that you want to switch to, in this case, City of White Rock (Guest).
![Teams-join-group-7](/ImageRepository/Document?documentId=6083)
Another way to switch your account is to log out and then back into Teams, where you will have the option to start to choose the appropriate organization.![Teams-join-group-8](/ImageRepository/Document?documentId=6084)